Are you an experienced Legal Secretary interested in joining one of the top firms in Los Angeles? A global law firm, has an exciting full-time opportunity for a Corporate Legal Support Specialist (Legal Secretary)in their Los Angeles office. The Legal Support Specialist will support three or more attorneys, including the Co-Chair of the Global Corporate Practice, in an executive assistant/secretarial capacity. The Legal Support Specialist will provide a wide range of administrative, clerical and document processing services in Corporate and other transactional practice departments.
This is a hybrid position with three days in-office and two days at home. Flexibility to work overtime as needed.
Specific Legal Secretary responsibilities include:
- Manage phone lines for supported attorneys, fielding calls, scheduling and initiating conference calls and conveying messages as necessary. Communicate with clients, opposing counsel, courts, and liaisons.
- Processes time entry, opens new matters, drafts engagement letters and audits responses
- Make reservations, processes reimbursement expenses, maintain calendar, collates information and other administrative duties, as needed by the department
- Conducts research
- Maintain legal files (both paper & electronic), organize and file documents in designated order, as well as prepare, keyboard, enter, proofread and process legal and administrative correspondence.
- Manage document deliveries and tracks final executed documentation
Qualified Legal Secretary candidates should have:
- Minimum 7 years of experience, working in a business law practice with exposure to entertainment law
- Familiarity with the practice of corporate law is a plus.
- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies.
- Strong ability to maintain high standards of professionalism, including the ability to maintain confidentiality (both client and internal), use good judgment and anticipate needs of attorneys with high volume practices.
- Position also requires the ability to work under pressure to meet strict deadlines.
- Bachelor’s Degree or equivalent experience is preferred
- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies and experience with e-filing
- Exceptional computer skills with the ability to learn new software applications quickly
- Knowledge of DocuSign and Concur preferred
